Department InformationThe application deadline is 20 January 2017. The successful candidate will earn between $6,005.00 - $7,462.00 per month, and the State of California offers a comprehensive suite of employee benefits. If you have not already taken California's Staff Services Manager II civil service examination, you must demonstrate that you have applied to do so (the exam is offered continuously) when you submit your application. The successful candidate must attain a satisfactory score on this examination. For more information and application instructions, consult the position description.
The Secretary of State is seeking a full-time, permanent Staff Services Manager II [Deputy State Archivist]. Under the general direction of the Chief, Archives Division, the incumbent supervises and evaluates program activities of a staff of professional archivists, records management analysts, as well as records management staff, administrative staff, technicians, and support staff; assist in the formulation, implementation, and administration of archival and records management programs and planning; assists the Division Chief in the formulation of policy and procedures; oversees public relations and community programs; attends conferences, meetings and hearings; and work with the Division Chief to implement the mission of the Division. The position is located in downtown Sacramento, near Light Rail, K Street Mall, and other amenities.
Job Description and Duties
Administering the Division’s budget; formulates and implements Division policy and procedures; oversees public information activities that impact on the knowledge and understanding of the public affected by the programs of the Division; oversees development, implementation and promotion of automated systems that access archival information services and database; serves as security officer for the division and maintains the security manual; gathers information from staff relating to facility issues and concerns and contacts SOS-Business Services; Supervising and directing the work of archivists, records management analysts, records management staff, administrative staff, technicians and support staff; evaluating the performance of staff; reviewing monthly workload reports; directing difficult and complex historical research; recommending legislative proposals and reviewing proposed legislation relating to the Division; in the absence of the Division Chief, representing the Secretary of State at conferences, meetings, and legislative hearings on matters relating to the Division.
Supplemental Questionnaire. The response to the Supplemental Questionnaire questions listed below shall be not more than two pages in length. Must be typed in Times New Roman or Arial font, 12-point, single spaced, and with margins set at one inch (1”) on each side. The response must clearly state the professional experience relevant to the Archives program area. Applications submitted without a Supplemental Questionnaire will not be considered.
- Describe a situation in which you took a lead role to identify and resolve a conflict within your organization.
- Explain the essential principles and purpose of the management archival records.
- Describe your knowledge and experience with managing, preserving and maintaining electronic records and other items of historical significance.
- Share your knowledge and experience with supervising, coaching, mentoring, and directing other employees or teams.
- Describe the key competencies and characteristics you find most critical for a successful leader then explain how you have demonstrated these competencies in your current role.
Applicant must have one year of specialized experience equivalent to the next lower grade, which has equipped the applicant with the particular competencies needed to successfully perform the duties of the position described above.
Specialized experience to qualify at the GS-12 grade level for this position includes:
- Manages the physical and intellectual control over the holdings of the agency's historical collection.
- Recommends edits for a variety of historical communications to include publications, books, manuscripts, and professional journal/media articles.
- Collaborates with management officials on ensuring the historical collection, preservation, and digital records are within regularity guidelines, policies and procedures.
- Manages and provides policy guidance on digital and born-digital documents of historical value.
- Manages and provides expert policy guidance on the identification, evaluation, and description of all NASA's documents that has historical value, and serves as the Agency's authority in historical documentation matters.
- Edits a variety of historical communications to include publications, books, manuscripts, and professional journals/media articles.